Privacy Policy

Bars On Wheels Last updated: September 2026

This Privacy Policy explains how Bars On Wheels (“Bars On Wheels,” “we,” “us,” or “our”) collects, uses, discloses, and protects personal information when you visit our website, contact us, receive our communications, sign a quote, pay an invoice, or use our services. If you do not agree with this Policy, please do not use the website or provide personal information.

Privacy Policy

Bars On Wheels Last updated: December 2025

These Terms & Conditions (“Terms”) govern all inquiries, quotes, bookings, invoices, and services provided by Bars On Wheels (“Bars On Wheels,” “we,” “us,” or “our”). By paying a deposit, signing/accepting a quote or invoice, or otherwise authorizing work, the Client (“you” or “your”) agrees to these Terms. We are a service company. We do not sell alcohol. We provide staff, mixers, garnishes, bar equipment, ice, cups, napkins, straws, and event coordination.

Privacy Policy

Bars On Wheels Last updated:

September 2026

Contact:

Email: [email protected]

Phone: 513-825-7555

1) Scope

This Policy applies to:

Website visitors and form submitters

Prospective and current clients, planners, and venue partners

Individuals who receive our emails or SMS messages or communicate with us by phone

Job applicants and contractors (see Section 14)

This Policy does not apply to third-party websites, apps, or services that we do not control.

2) Information We Collect

A. Information You Provide Directly

Identifiers & contact information: name, email address, phone number, mailing address

Event details: event date, venue, guest count, preferences, add-ons, notes

Communications: emails, SMS/MMS messages, form submissions, call notes or voicemails

Payment-related information: payment confirmations and limited billing details (full card or bank data is handled by our

payment processors)

Job applicant information: resume, work history, references (if you apply)

B. Information Collected Automatically

Device & usage data: IP address, browser type, device type, pages viewed, time on site, referral URLs

Cookies & tracking technologies: session identifiers, preferences, analytics data; if enabled, advertising or remarketing pixels

may collect cross-site activity (see Section 6)

C. Information from Service Providers or Partners

We may receive operational data from vendors that support hosting, analytics, security, email/SMS delivery, CRM systems, invoicing/accounting, e-signatures, scheduling, and related services.

3) How We Use Information

We use personal information to:

Provide services, including quoting, scheduling, invoicing, staffing, and event coordination

Communicate with you regarding inquiries, confirmations, updates, and support

Process payments and maintain business records

Improve, maintain, and secure our website and operations

Prevent fraud, misuse, or unauthorized activity

Comply with legal obligations and enforce our Terms & Conditions

If enabled, measure performance and support advertising or remarketing (see Section 9)

4) How We Disclose Information

We do not sell personal information for monetary value. We may disclose information to:

Service providers/processors: hosting, CRM, email/SMS platforms, analytics, e-signature tools, invoicing/accounting systems,

payment processors, and security providers

Professional advisors: insurers, accountants, and attorneys

Authorities: when required by law or to protect rights, safety, or property

Business transfers: in connection with a merger, acquisition, or sale of assets

If advertising pixels or certain analytics are used, that activity may be considered “sharing” under some state privacy laws. See Section 9

for opt-out rights.

5) Payments

Payments are processed by third-party payment processors. These processors collect and handle your payment card or bank details directly and are responsible for PCI-DSS compliance. We receive limited information (such as payment confirmation and last four digits) and do not store full payment credentials on our systems.

6) Cookies, Pixels & Analytics

We use cookies and similar technologies to operate our website, remember preferences, measure performance, and

—if enabled—support advertising.

Types of cookies used may include:

Necessary (security and core functionality)

Preferences (remember settings)

Analytics (site usage and traffic)

Advertising (if enabled)

Your choices:

Adjust cookie settings in your browser

Use any available Cookie Preferences or privacy links on our site

We honor the Global Privacy Control (GPC) signal where required

We do not respond to legacy “Do Not Track” (DNT) signals

7) SMS (A2P) and Email Communications

By submitting a form, calling, emailing, or providing your phone number, you consent to receive transactional

communications related to your inquiry or event (quotes, confirmations, updates, support).

Message frequency varies

Message & data rates may apply

Opt-out: Reply STOP to cancel SMS; reply HELP for help

Email communications include unsubscribe options

Consent is not a condition of purchase. We maintain records of consent and opt-out activity as required by law.

8) Call Recording & Quality Assurance

Where permitted by law, we may record or monitor calls for training, quality assurance, and compliance.

If you prefer not to be recorded, please notify the representative at the beginning of the call or contact us by email instead.

9) Your Privacy Rights (U.S. State Laws)

Depending on your state of residence (including California, Colorado, Connecticut, Virginia, Utah, and others),

you may have the right to:

Access, correct, or delete personal information

Receive a copy of your information

Opt out of the sale or “sharing” of personal information

Opt out of targeted advertising or certain profiling

10) Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information.

However, no method of transmission or storage is 100% secure.

11) Data Retention

We retain information only as long as necessary for business, legal, tax, and operational purposes, including:

Client, event, and invoice records (often up to 7 years)

Communications and operational logs for quality, security, and dispute resolution

When information is no longer needed, it is deleted or de-identified.

12) International Visitors

Bars On Wheels is based in the United States. If you access our website from outside the U.S., you understand that your information may be transferred to and processed in the United States.

13) Applicants, Employees & Contractors

If you apply for or work with us, we may collect identifiers, contact details, work eligibility, background information (where permitted), and job history for recruiting, onboarding, and compliance purposes. Additional internal notices may apply.

14) Children’s Privacy

Our website and services are not directed to children under 13. If we learn that we have collected personal information from a child under 13, we will delete it. Parents or guardians may contact [email protected].

15) Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date reflects the most recent version.

Continued use of our website or services after changes constitutes acceptance.

16) How to Contact Us

Email: [email protected]
Phone: 513-825-7555

1) Scope

This Policy applies to:

Website visitors and form submitters

Prospective and current clients, planners, and venue partners

Individuals who receive our emails or SMS messages or communicate with us by phone

Job applicants and contractors (see Section 14)

This Policy does not apply to third-party websites, apps, or services that we do not control.

2) Information We Collect

A. Information You Provide Directly

Identifiers & contact information: name, email address, phone number, mailing address

Event details: event date, venue, guest count, preferences, add-ons, notes

Communications: emails, SMS/MMS messages, form submissions, call notes or voicemails

Payment-related information: payment confirmations and limited billing details (full card or bank data is handled by our

payment processors)

Job applicant information: resume, work history, references (if you apply)

B. Information Collected Automatically

Device & usage data: IP address, browser type, device type, pages viewed, time on site, referral URLs

Cookies & tracking technologies: session identifiers, preferences, analytics data; if enabled, advertising or remarketing pixels

may collect cross-site activity (see Section 6)

C. Information from Service Providers or Partners

We may receive operational data from vendors that support hosting, analytics, security, email/SMS delivery, CRM systems, invoicing/accounting, e-signatures, scheduling, and related services.

3) How We Use Information

We use personal information to:

Provide services, including quoting, scheduling, invoicing, staffing, and event coordination

Communicate with you regarding inquiries, confirmations, updates, and support

Process payments and maintain business records

Improve, maintain, and secure our website and operations

Prevent fraud, misuse, or unauthorized activity

Comply with legal obligations and enforce our Terms & Conditions

If enabled, measure performance and support advertising or remarketing (see Section 9)

4) How We Disclose Information

We do not sell personal information for monetary value. We may disclose information to:

Service providers/processors: hosting, CRM, email/SMS platforms, analytics, e-signature tools, invoicing/accounting systems, payment processors, and security providers

Professional advisors: insurers, accountants, and attorneys

Authorities: when required by law or to protect rights, safety, or property

Business transfers: in connection with a merger, acquisition, or sale of assets

If advertising pixels or certain analytics are used, that activity may be considered “sharing” under some state privacy laws. See Section 9

for opt-out rights.

5) Payments

6) Cookies, Pixels & Analytics

We use cookies and similar technologies to operate our website, remember preferences, measure performance, and

—if enabled—support advertising.

Types of cookies used may include:

Necessary (security and core functionality)

Preferences (remember settings)

Analytics (site usage and traffic)

Advertising (if enabled)

Your choices:

Adjust cookie settings in your browser

Use any available Cookie Preferences or privacy links on our site

We honor the Global Privacy Control (GPC) signal where required

We do not respond to legacy “Do Not Track” (DNT) signals

7) SMS (A2P) and Email Communications

By submitting a form, calling, emailing, or providing your phone number, you consent to receive transactional

communications related to your inquiry or event (quotes, confirmations, updates, support).

Message frequency varies

Message & data rates may apply

Opt-out: Reply STOP to cancel SMS; reply HELP for help

Email communications include unsubscribe options

Consent is not a condition of purchase. We maintain records of consent and opt-out activity as required by law.

8) Call Recording & Quality Assurance

Where permitted by law, we may record or monitor calls for training, quality assurance, and compliance.

If you prefer not to be recorded, please notify the representative at the beginning of the call or contact us by email instead.

9) Your Privacy Rights (U.S. State Laws)

Depending on your state of residence (including California, Colorado, Connecticut, Virginia, Utah, and others),

you may have the right to:

Access, correct, or delete personal information

Receive a copy of your information

Opt out of the sale or “sharing” of personal information

Opt out of targeted advertising or certain profiling

Submit a request:

Email: [email protected]

Phone: 513-825-7555

We will verify your identity and respond within legally required timeframes. We will not discriminate against you for exercising your rights.

10) California Notice at Collection (CPRA)

Submit a request:

Email: [email protected]

Phone: 513-825-7555

We will verify your identity and respond within legally required timeframes. We will not discriminate against you for exercising your rights.

11) Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no method of transmission or storage is 100% secure.

12) Data Retention

We retain information only as long as necessary for business, legal, tax, and operational purposes, including:

Client, event, and invoice records (often up to 7 years)

Communications and operational logs for quality, security, and dispute resolution

When information is no longer needed, it is deleted or de-identified.

13) International Visitors

Bars On Wheels is based in the United States. If you access our website from outside the U.S., you understand that your information may be transferred to and processed in the United States.

14) Applicants, Employees & Contractors

15) Children’s Privacy

16) Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date reflects the most recent version. Continued use of our website or services after changes constitutes acceptance.